Feeling stuck in a Google Docs rut? You’re not alone. Many of us are just scratching the surface of what’s possible with this essential tool. The good news? AI can open up a world of new possibilities. In this guide, you’ll learn how to harness AI to work smarter and faster. Keep reading to learn about Google Sheets hacks.

To make the most of this, consider using the Spreadsheet AI Tool by numerous. It’s designed to help you supercharge your Google Docs experience, making tasks that were once tedious a breeze.

Table Of Contents

• Can I Use AI in Google Docs?

• A Step-by-Step Guide on How to Use AI in Google Docs

• 5 Secret AI Prompts to Use in Google Docs

• 5 Practical Ways to Use Google Docs

• Make Decisions At Scale Through AI With Numerous AI’s Spreadsheet AI Tool

Can I Use AI in Google Docs?

You can use Google’s built-in AI tool, Gemini (previously Duet AI), for help with writing tasks right inside Google Docs. If you’re a Google Workspace user, you might already have access to this tool. You’ll see a “Help me write” button at the top of your document. You type in a prompt like, “Write a customer support email for a delayed shipment,” and Gemini will generate the content and give you options to refine tone, expand, shorten, or regenerate. This is ideal for quick writing tasks, such as emails, blurbs, and intros. It’s also suitable for users who want light AI help without installing anything extra. However, it’s not currently available to free Gmail users and lacks deeper spreadsheet or data capabilities.

Use AI Add-ons Like Numerous for More Control

If you want more advanced writing, editing, or even spreadsheet-aware capabilities inside Google Docs, third-party add-ons are your best bet. Numerous is an AI assistant that works directly inside Google Workspace, including Google Docs and Sheets. It’s designed to help you write faster, analyze more effectively, and create smarter content, all without switching tools.

You can generate whole paragraphs, summaries, or outlines with slash commands like /write or /summarize. It understands the context of your document and responds to natural language processing prompts. You can use it to rewrite, simplify, or expand content, making it perfect for marketers, students, and professionals. If your document includes embedded data (like pasted tables or lists), you can also tap into its data understanding features.

To set it up, go to Extensions > Add-ons > Get Add-ons, search for Numerous, and install it on your Google account. Then, open a Google Doc, type / to trigger commands, or highlight text and activate AI options. Other AI add-ons worth mentioning include GrammarlyGO for AI-driven rewriting and tone refinement, Jasper for creating marketing-focused content, Compose AI for autocomplete and productivity-focused writing assistance, and Writer for maintaining content on-brand and compliant.

Use External AI Tools Like ChatGPT with Google Docs

If you prefer using browser-based AI tools like ChatGPT, you can still pair them with Google Docs manually. It’s a simple workflow that still saves time. Open ChatGPT in another tab, ask it to generate or edit content (e.g., “Rewrite this paragraph to sound more confident”), copy the result, and paste it into your Google Doc. Edit, format, and adjust tone manually if needed. This workflow is best suited for generating complex ideas, content that requires extensive iteration or experimentation, and writers who already utilize AI tools outside the Google ecosystem.

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A Step-by-Step Guide on How to Use AI in Google Docs

1. Google’s Built-in AI “Help Me Write” (Gemini / Duet AI)

If you're using Google Workspace with Gemini, there's a smart way to enhance your writing. Look for the wand icon or “Help me write” button in Google Docs. This native AI tool is designed to simplify your tasks. Once you open a new Google Doc, just click the icon and enter a prompt like “Write a cold outreach email for a digital agency” or “Summarize this paragraph in 3 sentences.” Google Gemini will generate a draft based on your request. You can insert it as-is, refine it for tone and length, or regenerate if it doesn't meet your needs. This tool is fully integrated into Google Docs, offering a seamless experience with quick suggestions. However, it's only available in paid Google Workspace plans and might be less powerful for complex writing tasks compared to third-party tools.

2. Numerous A Powerful AI Add-On for Google Docs

Numerous is an advance for those seeking more flexibility and control without leaving Google Docs. This AI writing tool works via simple slash commands, making it fast and context-aware. To get started, install Numerous by opening any Google Doc and navigating to Extensions > Add-ons > Get Add-ons. Search for “Numerous AI,” click Install, and grant the necessary permissions. Once installed, activate it by going to Extensions > Numerous > Launch. You'll see the Numerous sidebar inside your Doc, enabling you to use slash commands like /write, /summarize, /expand, and more. Highlight any text and right-click to trigger Numerous suggestions. This tool is ideal for brainstorming, rewriting, summarizing, and more, enabling you to work smarter without the need for copying and pasting from other tools.

3. Using ChatGPT or Other External AI Tools (Manual Copy-Paste)

Even without add-ons, you can still harness AI in your Google Docs. Keep ChatGPT or another AI tool open in a separate browser tab. Input a prompt like “Summarize this case study in 100 words” or “Generate 3 title options for a blog post on remote work productivity.” Copy the response and paste it into your Google Doc. You may need to make manual edits or formatting adjustments. For a smoother workflow, paste large text blocks from your Doc into the AI for better editing or rewriting. Use it for ideation, then refine the content with your unique voice.

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5 Secret AI Prompts to Use in Google Docs

1. Slash Commands: The Best Hack You Aren’t Using

Why waste time typing out elaborate prompts when slash commands can do the work for you? These shortcuts, like /write, /summarize, /expand, or /rewrite, are designed for speed. Just start a paragraph with /write a short intro about [topic] and let the AI take over. Highlight any confusing section and use /simplify to clarify it. Use /bullet list to break paragraphs into digestible points. This eliminates guesswork and keeps you in the flow.

2. Stop Writing Perfectly from Scratch

AI is best used as a thinking partner. Don’t waste time trying to write the perfect sentence first. Instead, write rough ideas and use the AI to improve, rephrase, or structure them better. Draft messy thoughts or raw notes in a doc and run /rewrite to sound more confident or /make this more concise. This reduces editing time and removes the pressure to “write perfectly.”

3. Automate Repetitive Writing Tasks

You write the same things all the time, like bios, product descriptions, update emails, and intros. With AI, you can automate the repetitive parts and personalize just the final touches. Use /write a LinkedIn bio for a project manager with 5 years of experience in SaaS, or /generate a thank-you email for a webinar attendee with a CTA to book a demo. This frees you from retyping the exact copy, saving hours every week.

4. Turn Raw Data or Notes into Publish-Ready Text

Many people struggle with going from “info” to “narrative.” AI tools can convert bullet points, call notes, or lists into smooth, well-written paragraphs. Paste your notes into a doc,/summarize and turn into a blog intro, or /expand this into a product update email for customers. This makes your rough materials instantly usable.

5. Repurpose Your Existing Content into New Formats

Once you have a blog, email, or paragraph, you can easily reshape it into other versions without starting over. AI makes this fast. Use /turn this into three tweet threads or /rewrite this blog intro as an Instagram caption. Or /generate an FAQ section from this product description. This multiplies your content reach without multiplying your effort. Ready to supercharge your workflow? Numerous is an AI-powered tool that enables content marketers, e-commerce businesses, and more to automate tasks many times over through AI, such as writing SEO blog posts, generating hashtags, mass categorizing products with sentiment analysis and classification, and more, simply by dragging down a cell in a spreadsheet. Learn more about Numerous and how you can 10x your marketing efforts with Numerous’s ChatGPT for Spreadsheets tool.

5 Practical Ways to Use Google Docs

1. Unlock Google Sheets with Numerous AI

Numerous AI transforms how you work with spreadsheets. Consider you’ve got pages of data needing analysis, or maybe you’re stuck writing endless product descriptions. Numerous AI swoops in, letting you do tasks like SEO content creation, hashtag generation, and sentiment analysis all by dragging down a cell. It’s the ultimate Google Sheets hack, cutting hours into seconds by using AI to automate complex tasks. Whether it’s Google Sheets or Excel, Numerous AI have you covered.

2. Work in “Rough Refine” Mode Instead of Writing Perfectly from Scratch

AI is best used as a thinking partner, not a finished product generator. Don’t waste time trying to write the perfect sentence first. Write rough ideas, then use the AI to improve, rephrase, or structure them better.

Practical Tip

• Draft messy thoughts or raw notes in a doc

• Then run /rewrite to sound more confident or /make this more concise

• This reduces editing time and removes the pressure to “write perfectly.”

• You save mental energy by separating thinking from polishing.

3. Save Time on Repetitive Writing Tasks

You write the same things all the time, like bios, product descriptions, update emails, and intros. With AI, you can automate the repetitive parts and personalize just the final touches.

Practical Tip

• Use /write a LinkedIn bio for a project manager with 5 years of experience in SaaS.

• Or /generate a thank-you email for a webinar attendee with a CTA to book a demo

• This frees you from retyping the exact copy, saving hours every week.

4. Turn Raw Data or Notes into Publish-Ready Text

Many people struggle with going from “info” to “narrative.” AI tools can convert bullet points, call notes, or lists into smooth, well-written paragraphs.

Practical Tip

• Paste your notes into a doc, then use /summarize and turn it into a blog intro.

• Or /expand this into a product update email for customers

• This makes your rough materials instantly usable and saves you from having to rewrite everything from scratch.

5. Repurpose Your Existing Content into New Formats

Once you have a blog, email, or paragraph, you can easily reshape it into other versions without starting over. AI makes this fast.

Practical Tip

• Use /turn this into three tweet threads

• Or /rewrite this blog intro as an Instagram caption

• Or /generate an FAQ section from this product description

Make Decisions At Scale Through AI With Numerous AI’s Spreadsheet AI Tool

Numerous is an AI-powered tool that enables content marketers, E-Commerce businesses, and more to automate tasks many times over through AI, such as writing SEO blog posts, generating hashtags, mass categorizing products with sentiment analysis and classification, and many more functions by simply dragging down a cell in a spreadsheet. With a simple prompt, Numerous returns any spreadsheet function, complex or straightforward, within seconds. The capabilities of Numerous are endless. It is versatile and can be used with Microsoft Excel and Google Sheets. Get started today with Numerous.ai so that you can make business decisions at scale using AI, in both Google Sheets and Microsoft Excel. Use Numerous AI’s spreadsheet AI tool to make decisions and complete tasks at scale.

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