101 Advanced Excel Functions (With Guides) & Free Spreadsheet AI Tool

101 Advanced Excel Functions (With Guides) & Free Spreadsheet AI Tool

Riley Walz

Riley Walz

Riley Walz

Mar 2, 2024

Mar 2, 2024

Mar 2, 2024

woman completing work related to Advanced Excel Functions
woman completing work related to Advanced Excel Functions

Dive into the world of Advanced Excel Functions, where formulas and functions merge to streamline your spreadsheet tasks. Uncover the power of intricate calculations, data analysis, and automation with Advanced Excel Functions. 

From VLOOKUP to IF statements, this blog will equip you with the Spreadsheet Tips you need to excel in the realm of data manipulation and analysis. Join us as we unravel the mysteries of Excel's hidden capabilities and elevate your productivity to new heights.

Table of Contents

What Is The Secret Behind Writing Great Excel Functions?

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Crafting exceptional Excel functions requires a blend of artistry and precision. To excel in this realm, one must have a deep understanding of the advanced features and capabilities of Excel, including but not limited to array formulas, nested functions, and dynamic arrays.

Moreover, a proficient grasp of logical functions such as IF, AND, OR, as well as lookup functions like VLOOKUP and HLOOKUP, is indispensable. These functions allow for complex data manipulation and analysis, enabling users to extract valuable insights from their datasets efficiently.

Embracing the power of mathematical functions such as SUMIF, AVERAGEIF, and COUNTIF can significantly enhance the functionality of Excel functions, providing users with the tools to perform sophisticated calculations with ease.

Furthermore, leveraging text functions like CONCATENATE, LEFT, RIGHT, and MID can aid in manipulating and organizing textual data effectively, streamlining tasks that involve text processing and analysis.

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98 Advanced Excel Functions (With Guides)

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1. VLOOKUP Function

The VLOOKUP function is an essential tool in Excel for searching for a specific value in a column and returning a corresponding value in the same row from another column. It is commonly used in data analysis and lookup scenarios.

2. HLOOKUP Function

Similar to VLOOKUP, the HLOOKUP function searches for a value in the first row of a table and returns a value in the same column from a row you specify. It is useful for horizontal lookup operations.

3. INDEX-MATCH Function Combination

The INDEX-MATCH combination is a powerful alternative to VLOOKUP, offering more flexibility and robustness in searching and retrieving data from a table. INDEX returns the value at a specified row and column, while MATCH locates the position of a lookup value in a row or column.

4. IF Function

The IF function allows you to perform different actions based on a logical test result. It is widely used for conditional calculations and decision-making in Excel.

5. SUMIF and SUMIFS Functions

The SUMIF function adds up values based on a single criterion, while the SUMIFS function allows for multiple criteria to be specified when summing values. Both functions are valuable for summarizing data based on specific conditions.

6. COUNTIF and COUNTIFS Functions

COUNTIF counts the number of cells that meet a single criterion, while COUNTIFS provides the capability to count cells based on multiple criteria. These functions are helpful for calculating the frequency of occurrences in a dataset.


AVERAGEIF calculates the average of values that meet a single criterion, while AVERAGEIFS computes the average based on multiple criteria. These functions are useful for obtaining average values under specific conditions.


The CONCATENATE function combines multiple strings of text into one cell. It is handy for creating customized labels, messages, or reports in Excel.

9. TEXTJOIN Function

TEXTJOIN is a versatile function that combines text from multiple ranges and separates the combined text with a chosen delimiter. It is particularly useful for merging text from different cells with specified separators.

10. TRANSPOSE Function

The TRANSPOSE function flips the orientation of a range of cells, converting rows to columns and vice versa. It is beneficial for reorganizing data layouts in Excel.

11. NETWORKDAYS Function

NETWORKDAYS calculates the number of working days between two dates, excluding weekends and specified holidays. It is valuable for project planning and scheduling tasks.

12. DAYS Function

The DAYS function computes the number of days between two dates. It is useful for calculating durations or intervals between specific dates in Excel.

13. EOMONTH Function

EOMONTH returns the last day of the month that is a specified number of months before or after a given date. It is helpful for financial calculations or date-related analysis.

14. ROUND Function

The ROUND function rounds a number to a specified number of digits. It is essential for managing precision in calculations and presenting data more effectively.

15. SUMPRODUCT Function

SUMPRODUCT multiplies arrays or ranges of cells and then adds the results together. It is a versatile function used for various calculations, including weighted averages and summing products of corresponding elements.

16. TEXT Function

The TEXT function converts a value to text in a specific number format. It is useful for customizing the display of numbers, dates, or times in Excel.

17. RANK Function

The RANK function assigns a rank to a value in a dataset, indicating its position relative to other values. It is beneficial for analyzing data in ranked order.

18. TRIM Function

The TRIM function removes extra spaces from text, leaving only single spaces between words. It is handy for cleaning up imported data or normalizing text in Excel.

19. CONCAT Function

The CONCAT function combines multiple ranges or strings into one cell, similar to CONCATENATE but with more flexibility. It is useful for merging text and cell values efficiently.

20. OFFSET Function

The OFFSET function returns a reference to a range that is offset from a starting cell by a specified number of rows and columns. It is helpful for dynamic range selections and creating interactive dashboards.

21. FORECAST Function

FORECAST predicts a future value based on existing values in a dataset. It is commonly used in forecasting trends or analyzing historical data in Excel.

22. INDIRECT Function

The INDIRECT function returns the reference specified by a text string. It is valuable for creating dynamic formulas that reference different ranges or cells based on changing criteria.

23. N Function

The N function converts a value to a number in Excel. It is useful for handling text that appears as numbers and ensuring accurate calculations.

24. ISNUMBER Function

ISNUMBER checks whether a value is a number and returns TRUE or FALSE accordingly. It is beneficial for validating data types and performing conditional checks in Excel.

25. PMT Function

PMT calculates the periodic payment for a loan based on constant payments and a constant interest rate. It is essential for financial analysis and planning in Excel.

26. MAX Function

The MAX function returns the largest value in a set of numbers. It is useful for finding the highest value in a range or array of data.

27. MIN Function

MIN returns the smallest value in a set of numbers. It is valuable for identifying the lowest value in a dataset or range of values.

28. AVERAGE Function

The AVERAGE function calculates the arithmetic mean of a set of numbers. It is commonly used for obtaining average values in Excel.

29. MODE Function

MODE returns the most frequently occurring value in a dataset. It is helpful for identifying the mode or the central value with the highest frequency.

30. MEDIAN Function

The MEDIAN function determines the middle value in a set of numbers when arranged in ascending order. It is useful for finding the central value in a dataset.

31. VAR.P Function

VAR.P calculates the variance of a population based on a sample of numbers. It is used for measuring the variability or dispersion of data points around the mean.

32. VAR.S Function

VAR.S estimates the variance of a sample of numbers. It is essential for analyzing the spread of data values in a sample.

33. STDEV.P Function

STDEV.P computes the standard deviation of a population based on the entire population of numbers. It is useful for measuring the dispersion of data points around the mean.

34. STDEV.S Function

STDEV.S estimates the standard deviation of a sample of numbers. It is valuable for assessing the variability or spread of data points in a sample.

35. CHOOSE Function

The CHOOSE function returns a value from a list of values based on a specified position. It is helpful for selecting a value from a predefined list or array.

36. TODAY Function

TODAY returns the current date in Excel. It is useful for tracking or timestamping data entries with the current date.

37. NOW Function

The NOW function displays the current date and time in a cell. It is handy for real-time data tracking or timestamping in Excel.

38. RAND Function

RAND generates a random number between 0 and 1 in Excel. It is useful for simulations, random sampling, and creating randomized datasets.

39. RANDBETWEEN Function

RANDBETWEEN generates a random integer between specified lower and upper limits. It is beneficial for creating random numerical data within a given range.

40. UPPER Function

The UPPER function converts text to uppercase in Excel. It is useful for standardizing text formatting or making text consistent.

41. LOWER Function

LOWER converts text to lowercase in Excel. It is handy for normalizing text or changing the case of text entries.

42. PROPER Function

The PROPER function capitalizes the first letter of each word in a text string. It is helpful for formatting names, titles, or addresses consistently.

43. FIND Function

FIND locates the position of a specific character or substring within a text string. It is useful for extracting specific information from text data in Excel.

44. SEARCH Function

The SEARCH function is similar to FIND but is case-insensitive. It helps find the position of a substring within a text string without considering case sensitivity.

45. SUBSTITUTE Function

SUBSTITUTE replaces occurrences of a specified text within a larger text string. It is valuable for replacing specific characters or words in text data.

46. MID Function

The MID function extracts a substring from a text string, starting at a specified position and for a given number of characters. It is useful for parsing text or extracting specific information.

47. LEN Function

LEN returns the number of characters in a text string. It is helpful for calculating the length of text entries or validating text constraints.

48. LEFT Function

The LEFT function returns a specified number of characters from the beginning of a text string. It is valuable for extracting a portion of text from the left side of a cell.

49. RIGHT Function

RIGHT returns a specified number of characters from the end of a text string. It is useful for extracting a portion of text from the right side of a cell.

50. TEXT to COLUMNS Function

The TEXT to COLUMNS function splits text into separate columns based on a delimiter. It is beneficial for parsing data that is combined in a single column.

51. Flash Fill Feature

The Flash Fill feature automatically fills values in a column based on patterns it recognizes in adjacent columns. It is a time-saving tool for data transformation and manipulation.

52. Goal Seek Function

Goal Seek is a what-if analysis tool that allows you to calculate the value needed in one cell to achieve a desired result in another cell. It is valuable for solving backward calculations or determining input values.

53. Data Validation Feature

Data Validation restricts the type of data that can be entered into a cell. It is useful for maintaining data integrity, improving accuracy, and guiding users in data entry.

54. Conditional Formatting Feature

Conditional Formatting applies formatting to cells based on specified conditions. It is beneficial for highlighting trends, outliers, or specific data points in a dataset.

55. PivotTables

PivotTables summarize and analyze large datasets by organizing and displaying data in a meaningful way. They are powerful tools for data analysis, exploration, and visualization in Excel.

56. Slicers

Slicers are visual controls that allow users to filter data in PivotTables and Excel tables interactively. They provide a user-friendly way to slice and dice data for analysis.

57. Power Query

Power Query is a data connection technology that enables you to discover, connect, and transform data from various sources. It is useful for cleaning, shaping, and merging data for analysis.

58. Power Pivot

Power Pivot is a data modeling tool that allows you to create relationships, calculations, and data models in Excel. It enhances data analysis capabilities and supports larger datasets.

59. What-If Analysis Tools

What-If Analysis tools in Excel, such as Scenario Manager and Data Tables, help you explore different scenarios and analyze the impact of changing variables on outcomes. They are valuable for decision-making and forecasting.

60. Array Formulas

Array Formulas perform calculations on arrays of values rather than individual cells. They are powerful tools for complex calculations, advanced data analysis, and handling multiple values at once.

61. Custom Functions with VBA

Creating custom functions with VBA (Visual Basic for Applications) allows you to extend Excel's built-in functionality. It enables you to automate tasks, develop advanced solutions, and customize Excel to suit specific needs.

62. Dynamic Arrays

Dynamic Arrays in Excel allow formulas to return multiple results to a range of cells automatically. They simplify complex calculations, improve efficiency, and enhance spreadsheet functionality.

63. Excel Tables

Excel Tables are structured ranges that include built-in features for filtering, sorting, and analyzing data. They provide a structured format for managing and working with data effectively.

64. Data Analysis ToolPak

The Data Analysis ToolPak is an Excel add-in that provides various data analysis tools, including regression analysis, sampling, and descriptive statistics. It enhances Excel's analytical capabilities and supports advanced data analysis.

65. Forecast Sheet Feature

The Forecast Sheet feature in Excel generates forecast values based on historical data. It is useful for predicting trends, analyzing patterns, and projecting future outcomes in a dataset.

66. Timeline Feature

The Timeline feature in Excel allows for interactive filtering of data based on date fields. It provides a visual representation of time-based data and simplifies data exploration and analysis.

67. Get & Transform Data

Get & Transform Data (Power Query) is a set of tools for data transformation and consolidation in Excel. It enables you to import, combine, and clean data from multiple sources for analysis and reporting.

68. Quick Analysis Tool

The Quick Analysis tool in Excel offers a range of options for quickly formatting, visualizing, and analyzing data. It provides shortcuts for common tasks and enhances productivity in data analysis.

69. Data Bars, Color Scales, and Icon Sets

Data Bars, Color Scales, and Icon Sets are conditional formatting options that visually represent data in cells based on their values. They help to highlight trends, patterns, and outliers in a dataset.

70. Goal Seek, Solver, and Scenario Manager

Goal Seek, Solver, and Scenario Manager are what-if analysis tools in Excel that help you explore different scenarios, optimize solutions, and perform sensitivity analysis. They are valuable for decision-making and problem-solving.

71. Dynamic Array Functions

Dynamic Array Functions, introduced in Excel 365, automatically spill results into neighboring cells when applied. They simplify complex calculations, eliminate the need for array formulas, and enhance efficiency in data analysis.

72. XLOOKUP Function

The XLOOKUP function is a versatile lookup and reference function that can search a range or array, and return an item corresponding to the first match found. It offers more flexibility and ease of use compared to traditional lookup functions.

73. LET Function

The LET function allows you to define variables within a formula, making it easier to manage complex calculations and improve readability. It enhances formula efficiency and simplifies formula auditing in Excel.

74. SEQUENCE Function

The SEQUENCE function generates a sequence of numbers or dates in Excel. It is useful for creating custom series, filling arrays, and generating dynamic ranges in formulas or datasets.

75. SORT Function

The SORT function sorts the rows of a range or array based on the values in one or more columns. It enables you to organize data in ascending or descending order and customize sort criteria in Excel.

76. FILTER Function

The FILTER function extracts records from a range or array that meet specified criteria. It is useful for dynamic data filtering, advanced data extraction, and creating custom views of datasets in Excel.

77. UNIQUE Function

The UNIQUE function returns a list of unique values from a range or array, removing duplicates. It helps streamline data analysis, identify distinct values, and create unique lists in Excel.

78. RANDARRAY Function

The RANDARRAY function generates an array of random numbers in Excel. It is useful for creating randomized datasets, simulations, and scenarios that require random values.

79. CUBE Functions

CUBE functions in Excel allow you to interact with external OLAP (Online Analytical Processing) data sources and perform multidimensional analysis. They enable advanced data exploration and reporting capabilities in Excel.

80. WEBSERVICE Function

The WEBSERVICE function retrieves data from a web service or API (Application Programming Interface) in Excel. It enables data integration from online sources and real-time data retrieval for analysis.


The WEBSERVICE function in Excel can be used to pull data from online resources and APIs, allowing for real-time data integration and analysis within Excel workbooks.

82. FORMULATEXT Function

The FORMULATEXT function in Excel returns the formula as text from a specific cell. It is useful for documenting and auditing formulas, especially in complex spreadsheets with numerous calculations.

83. SHEET Function

The SHEET function in Excel returns the sheet number of a specified reference. It is useful for dynamically referencing sheets in formulas and simplifying cross-sheet calculations.


The RANDARRAY function in Excel generates an array of random numbers. It is useful for creating randomized datasets, simulations, and scenarios that require random values for analysis.

85. ISBLANK Function

The ISBLANK function in Excel checks if a cell is empty and returns TRUE or FALSE accordingly. It is useful for validating data completeness, handling missing values, and performing conditional checks.

86. XOR Function

The XOR function in Excel returns TRUE if an odd number of arguments are TRUE and FALSE otherwise. It is useful for exclusive logical operations and creating complex conditional expressions in formulas.

87. XOR

The XOR function in Excel returns TRUE if an odd number of arguments are TRUE and FALSE otherwise. It is useful for exclusive logical operations and complex conditional expressions in formulas.

88. Workbook Functions

Workbook functions in Excel are built-in functions that perform specific calculations or operations on data within a workbook. They cover a wide range of tasks, from basic arithmetic to advanced statistical analysis.

89. Data Visualizations

Excel offers various data visualization tools, such as charts, graphs, and sparklines, to present data visually and gain insights from patterns and trends. These visual elements enhance data analysis and communication in Excel.

90. Conditional Formatting Rules

Conditional formatting rules in Excel allow you to apply custom formats to cells based on specific conditions or criteria. They help emphasize important data points, highlight trends, and improve data interpretation.

91. Dynamic Charts

Dynamic charts in Excel are interactive charts that update automatically based on changes in underlying data. They provide real-time insights, facilitate data exploration, and enhance visual representation of changing information.

92. Data Analysis Expressions (DAX)

Data Analysis Expressions (DAX) is a formula language used in Power Pivot, Power BI, and Excel for creating custom calculations and aggregations in data models. It enables advanced data analysis and modeling capabilities.

93. Power Query Editor

Power Query Editor is a visual data preparation tool that allows you to clean, transform, and shape data from various sources before loading it into Excel or Power BI. It simplifies data cleansing and preparation tasks.

94. Advanced Filter Feature

The Advanced Filter feature in Excel allows you to apply complex criteria for filtering data in a range or table. It provides more advanced filtering options compared to the standard AutoFilter tool.

95. Data Model Relationships

Data Model Relationships in Excel enable you to establish connections between tables and create relationships for complex data analysis. They support data integration, querying, and reporting across multiple datasets.

96. PivotChart

A PivotChart in Excel is a visual representation of data from a PivotTable that provides interactive analysis and visualization capabilities. It allows for dynamic exploration of data trends and patterns.

97. Data Validation Lists

Data Validation Lists in Excel enable you to create drop-down lists for selecting predefined values in a cell. They help ensure data consistency, restrict input options, and improve data entry accuracy.

98. Custom Views

Custom Views in Excel allow you to save and switch between different display settings for a worksheet, including hidden rows, columns, and filter settings. They simplify data presentation and analysis for different scenarios.

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